The technical memorandum is necessary for any tender application, whether public or private. Its drafting follows a well-defined framework, and the tender may require a consultation file template to be used as an example in its writing. If this is not the case, the applicant for the tender must draft their technical memorandum. This memorandum offers more than half the chances of being selected for the tender. Therefore, it must be well written. Here’s how to succeed in its drafting!
Why a technical memorandum?
The technical memorandum is a key document in responding to a public contract by a company. It allows the issuer of the tender to evaluate the quality of your response. It also enables them to determine if the company has the adequate means to properly execute the contract. As a result, the technical memorandum gives you a 60% chance of winning a public contract. To achieve this, it is crucial to optimize your technical memorandum and adapt it for each response to be provided for a public contract.
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Writing the technical memorandum
The technical memorandum will take into account certain aspects. Besides the competitive pricing offer you plan, your technical memorandum must detail the services you propose. It should also include details about your methodology and, of course, environmental criteria. To adequately respond to the tender, your initial plan will primarily address your main strengths. A presentation of your company, particularly your work teams, is essential. However, your presentation should focus more on the relationship between the offer and the specialized skills of the company without discussing the company as a whole. You will highlight here:
- The company profile with a brief illustration of its history;
- The company’s expertise by discussing the experiences gained alongside your know-how;
- The procedures employed and the resources mobilized.
Moreover, it is crucial to consider the market context and the expectations of the tender. You can incorporate indicators that would help track and evaluate the service. The writing should generally be impeccable, straightforward, and to the point. Your future finances largely depend on the image you convey through your technical memorandum.
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The methodological part of the technical memorandum will present not only your contributions to the project but will also demonstrate that your company cares about the buyer’s needs. The memorandum will be drafted according to the required specialty, the expected service, the field of activity, and the buyer’s requirements and needs. You should also mention these supporting documents that will help enhance your application (experiences, certifications, press files, client testimonials, etc.). To ensure this, always do a proofreading of your application before sending it.
The main components of the technical memorandum
The technical memorandum will include the human and material resources planned for executing the contract. This includes, among other things, the organizational chart of the team and the qualifications of each participant. It will also address the schedule to be followed as well as the products used that complement each technical sheet. The technical memorandum will also include the methodology to be followed for securing and maintaining hygiene. You will also discuss waste management, noise nuisances, and environmental protection management. It will also cover the process of after-sales service and maintenance.