- FAQ
How to choose your payroll software? 
Installing new payroll software: steps to follow
For any organization, choosing payroll software is strategic. Several criteria must be checked and compared before selecting the solution best suited to the company.
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1 — Before introducing these comparison points, a brief reminder of the expected features of payroll software:
- creation and management of employee files,
- production of employee payslips, actual or simulated,
- editing of various types of documentation: payroll journals and reports, HR dashboards, work certificates, AED certificates…
- payment of salaries and payment of social security contributions to organizations and funds
- production of monthly and event DSNs
- integration of payroll entries into accounting
2 — To ensure you make the right choice, every company must first prepare an inventory of its premises on:
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- its wants and needs: number of users, specificities of its context (multi-company, collective agreement, etc.), interfaces with existing software…
- its budget: changing payroll software can be an opportunity to rethink its organization (partial or complete outsourcing of the payroll process or, conversely, internalization of the function) and to benefit from optimization levers for costs…
3 — Here are the 10 selection criteria to study in depth:
- the publisher: what guarantees regarding software updates considering the numerous social developments? Is the software updated in real-time?
- the parameters: what freedom is offered to customize the payroll environment and what about complex parameters?
- Ergonomics: Will users be autonomous using payroll software? Is navigation intuitive and is personalized support available in case of difficulty?
- Interfaces: Is the payroll software compatible with existing solutions for time management (GTA), accounting, HRIS, etc.? The idea is to eliminate the risk of error by ending tedious data entries that cause mistakes.
- Features: Is the management automation customizable and user-friendly? Are calculations performed in real-time?
- The method of using the payroll software: single station or multi-user, accessible remotely via
- Internet… Data backup: social data must be stored in highly secure spaces.
- Service provision: what level of services and support are associated with the selected payroll software? From telephone hotline to training service to real local support, it’s up to you to clearly define your organization.
- Budget: Is the financial model clear and without surprises? Is there a task-based billing system?
- Trust labels: Is the publisher GDPR compliant? Do its services benefit from ISAE 3402 certification? Has it signed the government charter for withholding tax? Does the software offer fully reliable management of DSN FILE?
CONCLUSION:
choosing your payroll software involves asking yourself the right questions. Compare the different offers on the market and request demonstration appointments to get a precise idea of your future partner’s expertise: features of the presented solution, budgets, and proposed service arrangements.
With Nibelis, you choose reliability combined with simplicity and performance. Just see for yourself…
- Publisher: The legal department of Nibelis conducts active legal and regulatory monitoring, thus ensuring real-time updates of the payroll software.
- Parameters: Nibelis payroll software adapts to the specificities of each company (template information bulletin, personalized display, etc.) and our Payroll and HR experts handle regulatory parameters (legal changes) and those that our clients wish to offload (new establishment, etc.).
- Ergonomics: The interface of Nibelis Payroll software is particularly intuitive and user-friendly, and our clients benefit from quality and local support (provision of user guides and quick responses to all software-related questions).
- Interfaces: Nibelis specialists ensure that the interfaces between your existing solutions and Nibelis payroll software work perfectly. The latter is integrated into a comprehensive and efficient HRIS, covering all areas of human resources.
- Features: Nibelis payroll software integrates over 300 management automation and pre-configured reports. All calculations are instantaneous and simulations are unlimited.
- How to use: Nibelis payroll software is accessible anytime and anywhere via the Internet. The number of users is unlimited, and rights are 100% customizable.
- Data backup: Nibelis Cloud payroll software offers outsourced hosting, which guarantees 100% secure protection of your data and its durability.
- Service provision: Nibelis offers three levels of service tailored to the different expectations of its clients (reversible, to adapt to any organizational and unforeseen changes). An expert service arrangement provides personalized support to each of the 1,400 Nibelis clients.
- Budget: With Nibelis, the budget is fixed and known in advance. No task-based billing!
- Trust labels: GDPR, ISAE 3402, PAS charter, DSN… Nibelis is of course 100% compliant and is committed to an innovative approach, thus ensuring recognition of its strict and formalized methods by official bodies.
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